Function access profile examples

Example function access profiles.

The following are examples of function access profiles.

Store Associate

Example FAP: Store Associate

The following FAP is an example of the type of ACPs that would be allowed for an employee in a retail environment.

Category/ACP	Access scope	Comments
Everyone	Various
Show Person Number	Allowed	Employees can see the ID number assigned to them in People Information.
Employee	Various
Time Stamp for Employees	Various
Transfers in Time Stamp	Various
Perform account transfers	Allowed	Enables employees to change primary accounts, depending on where they work for a particular time.
Timecard Editor for Employees (My Timecard)	Various
Approval in My Timecard	Various
Add approval	Allowed	Employees can approve their timecards.
Pay Codes in My Timecard	Various
View	Allowed	Employees can see pay codes in their timecards.
Calculate totals in My Timecard	Allowed	Employees can see totals in the timecard.
Calculate totals on-the-fly in My Timecard	Allowed	Employees can see totals immediately after making a change in their timecard.
Transfers in My Timecard	Various
View	Allowed	Employees can view transfers made in their timecards.
Perform account transfers	Allowed

Hourly Employee

Example FAP: Hourly Employee

This section contains the settings for a Function Access Profile named Hourly Employee. It is designed for employees who use the timecard by entering start and stop (also referred to as "punch") times.

Category/ACP	Access Scope	Comments
Everyone	Various
Show Person Number	Allowed
Employee	Various
Approval in My Timecard	Various
Add	Allowed
Remove	Allowed
Hours Worked and Duration Amounts in My Timecard	Allowed
Pay Codes in My Timecard	Various
Edit	Allowed
View	Allowed
Move Amounts in My Timecard	Allowed
Totals breakdown in My Timecard	Allowed
View schedules in My Timecard	Allowed
Reports in Timecard Editor	Allowed
Rule Analysis Tool Report in Timecard editor	Allowed
View the Audit Trail tab in My timecard	Allowed
E-mail Notifications to Employees	Various
E-mail when timecard edit occurs after employee’s approval	Allowed
Access to Employee Home Page	Allowed
Manager - Department Manager	Various
Reports	Various
Report status	Only Self
Access to HR/Payroll for Managers	Allowed
Manager - Common Setup	None
Manager - System Configuration	Disallowed
APIs	Disallowed

ACPs for reporting functionality

Function Access Profiles define a user's specific access rights. To set the access control points (ACPs) for reporting functionality:

Go to Main Menu > Administration > Application Setup > Access Profiles > Function Access Profiles.
Select a Function Access Profile or click New to create a new one.
To define rights for manager reports, select Manager - Department Manager.

Expand Reports and set the following Function Access Profile control points to "Allowed" or "Disallowed":

Access	Access Control Point	Behavior	Default Setting
Run reports	Run Reports.	When enabled, the user can invoke the Run Reports action from the Report Library page.	Disallowed
Schedule reports	Report Scheduling	When enabled, the user can schedule reports. The user can access the Schedule Report page from the Report Library page.	Disallowed
Manage reports	Report Setup > Report Access Setup	When enabled, the user can access the Report Data Objects Management, Published Reports and Unpublished Reports pages in Setup.	Disallowed
Schedule reports for others	Schedule Reports for Others	When enabled, the user can select a value for the "Run Report As..." option. When disabled, the user can only schedule reports as themselves.	Disallowed
Schedule reports: all access	Report Scheduling: All Access	When enabled, the user can: See all report jobs that have been scheduled, regardless of who schedule the report jobs Edit all report jobs. Access report scheduling and schedule reports for others	Disallowed
Report landing page	Report Page.	When enabled, the user the Report Library link appears in the user's the Main Menu.	Allowed
Schedule report delivery as an email attachment	Schedule report delivery to email as attachment	When you select "Allow," the following warning appears. You must click Yes to enable access. Selecting this option will allow users assigned this Function Access Profile to schedule reports to be delivered as email attachments. Reports may include personal information. This setting may be transferred to another tenant via Setup Data Manager or by cloning. Do you wish to continue?	Disallowed

When finished, click Save or Save & Return.